The Best Apps and Tools for Every Wedding Planner

Show us a wedding planner, and we'll show you a person who needs a handful of practical, user-friendly, yet fail-proof apps for their day-to-day business. 

We've rounded up the top choice apps to suit android and ios users and distilled it down to the very best planning tools in nine categories. In addition to the spreadsheets we know every planner will insist on keeping, you can count on interactive ways to get real-time notifications and updates that will make the process of running your wedding planning business more fluid, freeing, and fun!

Best app for to-do lists

This category comes first because every planner needs a dependable digital to-do list. 

We believe Evernote to be worthy of the top status. It's a functional note-taking app that makes photo-sharing and note-taking a snap between planners and clients.

Why we love it:

• It's available across all platforms, including Android and iPhone.
• It's a cross-functional tool where you can stash all wedding ideas, wedding websites, templates, to-do lists, and even import inspiration from the bride's Pinterest board.

Cost: $10 per month for professional use

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Best app for managing wedding invites and RSVPs

We love the design of Appy Couple for everything wedding invite-related. So many couples are opting to go paperless these days, and Appy Couple takes it one step further. 

The couple's guests will get free access to a centralized app where they can view the wedding date, effortlessly mark RSVPs for the bridal party, and get helpful information around other festivities. The template-based design is easy to use, and the cost is suited to most wedding budgets.

Why we love it:

• The fees are low and include unlimited access to features.
• This app has a section called " travel concierge," particularly useful for couples planning a destination wedding. 
• You can use Appy Couple to build the website for the couple or they can do it themselves, whichever way suits your business

Cost: $50 for the year or $12 per month.

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Best app for planning the seating chart

Aisle Planner offers a seating chart web app to let you plan out your couple’s reception tables from the comfort of your couch,

This advanced software lets you name or number your tables, make notes (such as “family table”), drag-and-drop guests into seats to try out different configurations. When you are done, export the seating chart to any format you like and share with your couple. 

Why we love it: 

• Add seats on the chart, or lay out the entire event set up with drag and drop capability. This makes it easy to customize  and play with aspects like the stage, tent,  and DJ booth onto your layout. 
• Download and share diagrams with anyone, and let your couples watch you work your magic in real-time. 

Cost: $39.99 / MO for up to 10 projects.

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Best app for DIY design big day

Etsy provides wedding planners access to all kinds of wedding venue decor inspiration while also supporting local artisans—a win-win! 

Etsy has many stylized, easy-to-implement ideas, including printable signage that can be used at the wedding party to help wedding guests find their seats or, better yet, the dance floor. 

Why we love it:

• Whether it's to get inspired for the look and feel or find the perfect wedding favors, Etsy is one of the best wedding planning apps you can have at your fingertips.
• It's especially great to be able to explore your couple's design goals from the comfort of your home.

Cost: It's free to use!

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Best app for choosing the color palette

A lot of what you do as a wedding planner involves logistics and tending to wedding checklists. Still, so much creative work goes into the coordinating details like bridesmaid dresses with themes and nostalgic notes that are on the couple's wish list. 

Pantone Studio starts at the bare basics by helping the couple play around with the colors to set the stage for their big day. This app enables you to support the couple by providing a tool to help them pin that dream down.

Why we love it:

• You don't have to be an artist or know color theory to compose a visually stunning wedding ceremony and party; the app does most of the work!
• It's a playful wedding planning app that helps you get to know the couple and their tastes and provides a good design foundation. 

Cost: Free but only currently available on ios 

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Best app for advertising your services

Many couples are on the Wedding Wire's all-in-one app, but what makes it worthwhile to you and your professional planning business? Its SEO enhanced marketing for your wedding planning business. 

Use their extensive network to grow your business and attract potential clients who might be out of state but planning their wedding day near you.

Why we love it:

• It's a well-known name in the marketplace, so you know that your advertising dollars are going towards your exact segment as a wedding vendor.
• There are lots of different ways to advertise that are suitable for most budgets.

Cost: from $40 per month and up

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Best app for wedding livestream (and real wedding inspiration)

We hate to toot our own horn here, or do we? Heck, let's toss the rice Lovecast style! 

We're proud of Lovecast's features, including so many real couples sharing their livestream experience. Still, our best feature by far is our HD Quality livestream that's accessible to couples and their loved ones all over the world.

Why we love it:

• Lovecast boasts the absolute BEST quality HD video streaming from your cell phone to anywhere in the world!
• We get that every couple is different, which is why we've made our virtual guest book and registry totally customizable.
• Setting up a livestream takes less than 5 minutes and requires only a smartphone and wifi or mobile data. It’s so easy to add it to your existing day-of workflow. 

Cost: from free to $89 per month.